Job Description
Description JOB SUMMARY
- The Executive Assistant, under minimum supervision, performs a wide range of advanced clerical, support, and administrative duties of a highly confidential and responsible nature that support the senior leadership in fulfillment of Health System's mission and vision. The Administrative Assistant performs administrative duties that support the effective operation of a senior executive's office, including budget input and tracking, screening and prioritizing inquiries and requests, making meeting and travel arrangements, setting up all arrangements for on-site and off-site events, preparing meeting agendas, etc. Acts as a liaison between senior leadership, employees and managers, and other departments.
GENERAL REQUIREMENTS
- Adheres to the hospital and departmental attendance and punctuality guidelines
- Performs all job responsibilities in alignment with the core values, mission and vision of the organization
- Performs other duties as required and completes all job functions as per departmental policies and procedures
- Maintains current knowledge in present areas of responsibility (i.e., self education, attends ongoing educational programs)
- Attends staff meetings and completes mandatory in-services and requirements and competency evaluations on time.
- Demonstrates competency at all levels in providing care to all patients based on age, sex, weight, and demonstrated needs. For non-clinical areas, has attended training and demonstrates usage of age- specific customer service skills.
WORKING CONDITIONS
- General environment: Works in a well-lighted, air-conditioned area, with moderate noise levels.
- May be exposed to high noise levels and bright lights.
- May be required to change from one task to another of different nature without loss of efficiency or composure.
- Periods of high stress and fluctuating workloads may occur.
- May be scheduled as needed including overtime
Qualifications EDUCATION REQUIREMENTS
- Vocational / Technical Degree in Advanced secretarial coursework or equivalent (Required)
- 2 year / Associate Degree in Business related field (Preferred)
EXPERIENCE REQUIREMENTS
- 6 - 7 years Progressively responsible administrative experience (Required)
- 2 - 3 years Experience reporting to a Senior Executive (Required)
- 1 - 2 years Experience in a hospital or managed care setting (Preferred)
CERTIFICATIONS AND LICENSURES
- Not Applicable - No Certification and Licensure Requirements Required or Preferred
GENERAL SKILLS
- Organizational Skills
- Communication Skills
- Interpersonal Skills
- Customer Relations
- Mathematical
- Analytical
- Grammar / Spelling
- Read / Comprehend Written Instructions
- Follow Verbal Instructions
- Basic Computer Skills
- Microsoft Office Suite
- General Clerical Skills
- Typing 60 wpm
- Knowledge/understanding of medical, technical and business terminology
- Detailed knowledge of hospital operations, organizational procedures and policies, key personnel throughout the organization.
- Understanding of processes throughout the hospital.
- Requires an understanding of the context of the Senior Executive's position and dealings with others in the organization.
- Requires ability to deal with employees at all levels within and outside the organization.
PHYSICAL REQUIREMENTS
- Have near normal vision - Clarity of vision (both near and far), ability to distinguish colors
- Have good - manual dexterity
- Ability to perform - repetitive tasks/motion
PHYSICAL DEMANDS
- Standing - Occasionally within shift (1-33%)
- Walking - Occasionally within shift (1-33%)
- Sitting - Continuously within shift (67-100%)
- Climbing - Occasionally within shift (1-33%)
- Bending/Stooping - Occasionally within shift (1-33%)
- Twist at waist - Occasionally within shift (1-33%)
- Pushing/Pulling - Occasionally within shift (1-33%)
- Reaching above shoulder - Occasionally within shift (1-33%)
- Lift/carry > 50 lbs with assistance - Occasionally within shift (1-33%)
Job Tags
Full time, Shift work,