Job Description

Job Description

Job Description

Job Summary

Under general direction of the Executive Director, the Chief Administrative Officer is responsible for directing, controlling and organizing personnel involved in administering all purchasing related operations of the Authority, including property, office, and facilities management. This position is also responsible for maintaining the Authority's security and property protection programs and for maintaining and promoting a safe, accident free and healthy work environment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties & Responsibilities

• Performs high level administrative, technical and professional work in directing the day-to-day operation of the Office of the Chief Administrative Officer division (Purchasing Department, Office & Facilities Management Department; Warehouse & Garage Department; and the Security and Safety departments.
• Determines specific needs of programs and provides for plans and statements of policy for the Office of the Chief Administrative Officer division.
• Directs all purchasing activities to ensure compliance with applicable rules and regulations and purchase of the best available services, supplies and equipment.
• Monitors and assesses all office and facilities management activities to ensure that the workplace meets the needs of the employees and complies with all OSHA rules and regulations pertaining to office spaces.
• Directs all operational procedures for the activities of the garage and warehouse department, to include management and maintenance of the Authority's fleet.
• Reviews and approves all policies and procedures governing security and safety activities and changes in operating security and safety practices.
• Evaluates overall production of the Office of the Chief Administrative Officer division and revises procedures or devises new procedures to improve efficiency of the division.
• Review and analyzes reports, legislation, court cases and related matters and directs or personally conducts studies, research and investigation on a wide variety of administrative and technical areas.
• Prepares and recommends long-range plans for the division and develops specific proposals for action on current and future division needs.
• Identifies opportunities for improvement and directs implementation of changes in the operation of the Office of the Chief Administrative Officer division and revises procedures or devises new procedures to improve efficiency of the division.
• Secures and administers the Authority's liability insurance policy and its insurance covering all the Authority's equipment and property.
• Compiles statistical data to be used in preparation of the budget and in making estimates; compares budget allocation with budget requests; records actual expenses and prepares status of budgetary accounts.
• Manages the development and implementation of goals, objectives, policies and priorities, appropriate service and staffing levels and allocates resources accordingly.
• Develops and manages the annual budget for the Office of the Chief Administrative Officer division by compiling statistical data and comparing budget allocation with budget requests and ensures efficiency of operations of all departments.
• Manages the development and administration of the annual budget for the Office of the Chief Administrative Officer; revenue and expenditure forecasts of funds needed for staffing, equipment, materials and supplies; directs and approves expenditures; and directs the preparation and implementation of budgetary adjustments as necessary.
• Establishes plans and procedures to promote an orderly flow of work between the various departments to maintain efficiency of operations and ensures that an effective and inclusive system for internal communication exists between the Office of the Chief Administrative Officer division and other divisions and departments of the Authority.
• Stays current with developments in the public administration and organizational fields and cooperates with stakeholders and other governmental units on matters of mutual interest.
• Reviews the work performance of the managers and other personnel of the various activities assigned to the Office of the Chief Administrative Officer division.
• Manages and administers personnel policies and programs including compensation practices, labor/employee relations, contract negotiations, and staff recruitment.
• Responsible for hiring, directing, developing and disciplining employees.

Required Knowledge, Skills & Abilities

• Thorough knowledge of the principles of business management
• Good knowledge of planning and zoning administration, building codes and inspections, and infrastructure repair and replacement
• Ability to develop and implement policies and procedures
• Ability to interpret and explain complex rules, regulations and other data
• Proficient computer skills such as Microsoft Excel, Word, PowerPoint
• Effective oral and written communicator, including public presentations
• Strong financial acumen
• Strong interpersonal and communication skills with a commitment to teamwork

Education & Experience

Master's degree in public administration, business management or a closely related field from an accredited college or university and five (5) years of experience in a senior level executive management position as an administrator or department head that includes project management with attention to detail.

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